Terms & Conditions
Third Party Events Policy
Pancreatic Cancer Canada Foundation (“PCC”) welcomes special events organized by third parties, including individuals, corporations and organizations, (“Community Partners”) to benefit PCC (“Events”).
Our goal in creating this Policy is to assist Community Partners in their plans to support PCC and provide a clear understanding of the support they can expect from PCC in return.
General Requirements
All Events organized by Community Partners in support of PCC must meet the following requirements:
Community Partners must agree (and must cause their agents to agree) to comply with all aspects of this Policy.
Community Partners must have approval from PCC prior to organizing or carrying out an Event.
All Events must uphold and reflect the mission, goals and vision of PCC.
Mission: PCC is committed to improving pancreatic cancer survival by fostering research, raising awareness, increasing education and supporting patients.
Our focus continues to be:
- Supporting research into detection, effective treatment options and ultimately, finding a cure
- Providing support and resources to patients and their families
- Advocating for increased funding
Community Partners are expected to ensure that Events are consistent with PCC’s mission and values. Therefore, PCC reserves the right to, at any time, refuse involvement with (including use of its name and logo) any Event that contravenes this Policy or undermines PCC’s mission or values in any way. PCC is happy to discuss the details of a proposed Event to ensure it meets the needs of all parties involved.
Detailed Information
Licenses and Permits
Community Partners are solely responsible for acquiring and covering the costs associated with any licenses or permits that are required for an Event—including licenses for raffles, 50-50 draws or other lotteries or licensed alcohol sales—and for complying with all conditions or restrictions on such permits or licenses (including, for example, requirements to display permits or to submit post-event reports, etc.).
PCC will not support or endorse any Events that include alcohol or gaming unless they are properly licensed by the Alcohol and Gaming Commission of Ontario or other applicable authority.
Tax Receipting
Policies on Issuance of Receipts
As a registered charity, PCC may, in its discretion, provide official donation receipts for income tax purposes, for donations made at or in connection with an Event where:
complete documentation has been provided to PCC to support the issuance of such a receipt; and the donation is determined to be eligible for a tax receipt by PCC (in accordance with its own policies and those of the Canada Revenue Agency).
It is PCC’s policy to only issue official donation receipts for donations valued at $20 CAD and over. PCC is required to deduct the value of any benefits the donor received from the total contribution amount when determining the permitted portion of the contribution that is eligible for a donation receipt.
Official donation receipts will only be issued for the eligible portion of a donation.
Charitable receipts cannot be provided for donated in-kind items or merchandise that form part of the expenses of an Event (i.e. food or drinks, auction or raffle items etc.). Gifts of goods-in-kind donated by individuals or corporations to PCC will generally be eligible for a charitable tax receipt when the merchandise has a fair market value of $500 or more and is accompanied by two independent appraisals. Charitable receipts cannot be issued for donated services.
Charitable Receipts in Connection with an Event
If a Community Partner would like PCC to issue charitable tax receipts in connection with an Event, the Community Partner must confirm this in writing at least 60 days prior to the proposed Event date.
Community Partners must keep and provide a report containing all donor names, full mailing address, donation amount, payment method (including payment slips, if applicable) and, if available, the donor’s email address and telephone number with area code. To facilitate this process, Community Partners may be able to create an online event page using PCC’s platform. Options can be discussed with PCC staff.
Please note - online donations will only be eligible for an immediate tax receipt if a donor will not receive any valuable benefits in connection with his or her donation (e.g. if it is a simple donation rather than an Event ticket). If a donor will or could potentially receive a benefit in connection with his or her donation (e.g. if the Event involves a theatre production or dinner or a golf tournament or other similar benefit), the charitable receipt will only be issued once the required financial information has been submitted by the Community Partner and verified by PCC.
Community Partners must also keep financial records detailing all revenues and expenses of the Event and submit the net proceeds from the Event together with financial reports detailing all revenues and expenses. Community Partners must provide detailed information about the benefits received by any donors (e.g. food and drink, entertainment, gift bags, etc.), together with any relevant documentation to support the valuation of those benefits.
